Executive Personal Assistant Resume

The time of a CEO or other members of the C-suite is their most precious asset and having a reliable helping hand is the key to success. This is exactly the role of an executive personal assistant, a function similar to a secretary, but with a lot more responsibility and who usually also gets to manage the personal life of their boss, in order to keep them on track.

An executive personal assistant is responsible for setting up the calendar, including most important meeting, arranging travelling, booking tickets, making reservations, responding to e-mails, sometimes even helping their boss with a few errands and generally letting them know what they have to do in order to remain on top of the game.

In this job you need to have the organization skills of an army general, the determination of an annoying mother and the writing skills of a British councilor. A bachelor’s degree usually is a nice addition and could be required, but it is more important to have good relational skills and be able to motivate a busy and usually stubborn individual in his best interest.

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Tips for Executive Personal Assistant Resumes

Planning master

The most important duty of a personal assistant for an executive is to help organize their boss’ calendar in such a way that all professional duties are covered and there is still time for some relaxation and family life, which helps them avoid burn-out. They usually chop down the workday in small 15-20 minutes intervals and fill those in based on priorities, always saving some time for the unexpected. State your ability to use online tools such as Google calendar as well as traditional pen and paper methods to do this.

Communication etiquette

An executive personal assistant is the person responsible for the official communication of the office they belong to. They must meet the highest standards regarding telephone and e-mail etiquette. If the office is part of a trendy start-up and the CEO wants this vibe to show through, the assistant could be a little less rigid, adding some fun to the messages, but always paying attention to grammar and accuracy.

Cost control

As their employers are usually too busy with strategy, they don’t pay attention to mundane things like bills and payments, which fall into the duties of the assistant. A good PA (personal assistant) makes sure all invoices are paid on time to avoid penalties and that costs are kept within reasonable limits to avoid unnecessary spending. Some of the best have their to-go websites and agencies, even for last minute purchases. Every dollar saved is a dollar earned.

Executive Personal Assistant Resume Samples

The following resume samples and templates for executive personal assistant can help you get a better idea of what your resume can look like.

When applying to an executive personal assistant job try to focus on your ability to remain calm under pressure, find the best solution and handle matters in a way that your boss would be proud of and declare he could have not done better himself.

Additional Executive Personal Assistant Resume Tips

• Motivational abilities– Even the most successful people have their bad days and can feel hopeless. Sometimes an executive assistant can be almost a friend to their employer and remind them how far along they have come, what they have accomplished and there is more room to grow. Having some taste for psychology helps.
• IT skills– Your computer skills should include using office software, organizing calendars and e-mail inboxes, scheduling social media posts, performing research online for best traveling deals and taking advantage of any available technology to save some time, such as the Google suite for cloud documents. Operating equipments such as fax machines, copy machines and printers is considered standard.

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