Payment is the first motivation of work and getting the numbers right the first time saves time and makes employees value the company they work for. The professional making sure man-hours translate into dollars and benefits is the payroll assistant, a HR specialist who focuses on checking the accuracy of individual time sheets and the resulting benefits.
A payroll assistant is expected to be detail-oriented, good with numbers and able to work in spreadsheet software, as well as in online platforms, all with the goal of giving each employee the right money for their hard work. They are responsible for computing bonuses, incentives, as well as taxes and deductions; therefore some financial knowledge comes in handy and could give you a competitive advantage compared to other candidates. The educational requirements start with an associate’s degree in HR, but most candidates have a bachelor’s diploma in HR, accounting or finance.
When applying to become a payroll assistant, it helps to highlight your professional approach, ability to perform repetitive tasks and knowledge of legal requirements.
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Tips for Payroll Assistant Resumes
Focus on the details
The payroll assistant’s duty is to take each piece of information, add each hour worked and check if the employee qualifies for any special benefits, or if they deserve a bonus taking into consideration their achievements for the month or quarter. It might seem small, but every extra hour counts and every free day should be properly acknowledged. Make sure you compute right each set of taxes and deductions and double check your computations to avoid union penalties.
Data analysis and IT systems
In the age of technology the job of the payroll analyst is simplified by computers and dedicated software, but you still need to be able to use these properly to achieve the best results. Most companies use SAP as their ERP and it is a good idea to become certified in this platform. If you already have previous experience with this, give an estimate for the number of hours you have been using it or the number of accounts you managed.
Legal matters
As a true professional you are required to continue your development and remain up to date with changes in payroll legislation. Not all changes are implemented immediately in the software; therefore it is a good idea to remain in contact with the legal and IT departments and find ad-hoc solutions to sudden changes. The most important aspect is to perform computations related to payroll in such a way that you include all the legal provisions and people receive the correct amounts.
Payroll Assistant Resume Samples
The following resume samples and templates for payroll assistant can help you get a better idea of what your resume can look like.
When applying to a payroll assistant job, try to highlight in the resume any relevant experience you have that could be relevant to the position, focusing on the accuracy and timeliness of your responses.
Additional Payroll Assistant Resume Tips
- Reporting abilities – The job of the payroll assistant is to compute the right salary and benefits on behalf of the company. Be sure to highlight your ability to produce accurate reports stating the results obtained, the benefits and bonuses distributed and possible shortcomings.
- Dull tasks – Expect to do similar work every day and repeat the same operations for hundreds or thousands of accounts. If you are able to do repetitive work without being bored and you are proud of being able to complete large volumes of similar tasks, be sure to include this in the resume, complete with numbers.
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