Accounts Payable Specialist Resume Samples

The accounts payable specialist is an entry or mid-level finance professional responsible for checking that all invoices have been paid on time and that the proper reports have been generated. This is a job for a meticulous person who doesn’t mind repetitive work and who is able to pay attention to details, avoiding mistakes and rectifications.

A candidate can apply to the accounts payable specialist job only with a high school diploma and reasonable references, but some employers require at least an associate’s degree. It is not uncommon to see accounting students in this job. The work is not complicated, but it is best fit for an individual with good communication skills to keep in contact with all the departments, excellent math skills to avoid mistakes and abilities to use a computer and office hardware.

When applying for a job as an accounts payable specialist, it is advisable that you highlight your accounting skills, your ability to work in a team and some diplomacy skills to solve difficult situations.

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Tips for Accounts Payable Specialist Resumes

Accounting skills

This job is the first step in a great accounting process. Excellent recording of payments made helps the senior accountants keep the books. Although this might seems simple, it requires attention, judgment and an analytical mind to process large amounts of invoices, coding them just right and auditing each one for relevance, following instructions, while working fast and independently. A successful candidate could show the number of invoices processed per week or per month to show proficiency.

Communication and teamwork

Most accounts payable specialists work for large organizations and are part of the accounting team, or work for an accounting company and are responsible for different clients. Either way they are just a small part of the entire accounting system and should keep in touch with departments or clients, the senior accountants, auditors and other specialists. In the unfortunate case of a payment delay, they should contact the vendor or supplier and apologize, trying to find a mutually satisfactory solution.

Report generation

The accounts payable specialist is expected to give proof of their work via reports and justifying documents. You need to be organized, showing exactly what payments were processed, any penalties, performing end of month reconciliation, and closing. At the end of each week or month all filed invoices need to be properly backed-up and archived for a few years, as required by law. Give examples of previous duties including financial documents.

Accounts Payable Specialist Resume Samples

The following resume samples and templates for accounts payable specialist can help you get a better idea of what your resume can look like.

When applying to an accounts payable specialist job try to highlight in your resume strong points such as management and leadership abilities.

Additional Accounts Payable Specialist Resume Tips

• Typing speed and accuracy – The accounts payable specialist is in charge of processing invoices. The typing speed helps them remain productive and efficient. You should go for at least 50WPM or higher, depending on the requirements.
• Special software – You should be fluent in MS Office software and simple programs like Outlook and browsers, but you can catch an employer’s eye by displaying in your resume some knowledge about dedicated software like Quickbooks or similar.

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