Office Assistant Resume Samples,Templates and Tips

The term “office assistant” is a broad category that encompasses roles like secretary, receptionist, administrative or executive assistant, and clerk. Additionally, office assistants themselves can find employment in any number of organizations, both public and private. As such, any aspiring candidate has to be careful when drafting their resume to make sure that it matches the position and shows all the traits needed for it.

Tips for Office Assistant Resumes

Choose Your Specialty

Office workers for a business may only need familiarity in what the business offers. However, to work in a more specialized (and often, better-paying) area requires different training. If you have coursework in a related field, it can make it easier to get hired.

Legal assistants may prepare briefings and conduct minor research; medical assistants maintain patient scheduling, billing, and records; technical assistants need to be familiar with engineering language; educational assistants deal with students, parents, and teachers; and government assistants need to know regulations and how to communicate with the public.

Planning Your Day

In addition to their own duties, office assistants can also be responsible for managing appointment scheduling and travel for higher-ups within a company, so that those people can focus on more important tasks. For this reason, it’s a good idea to have a well-organized resume that adheres to a readable format and tries to group similar skills, and use office assistant action verbs like “arranged,” “confirmed,” and “programmed” that you can link to specific functions.

Getting Everyone on the Same Page

Much of the daily work of office assistants involves basic communication, from sending and receiving correspondence to filling out forms and taking dictation. As such, it’s important to present good interpersonal skills and an excellent attention to detail within your resume. If possible, try to find specific examples that show these talents, not just saying clichés like “Excellent Communication Skills.”

Office Assistant Resume Samples

Office assistants are often great at figuring out the best way to interact with people. It can help to see samples so consider the following:

 

 

The template you choose matters as well. Office assistants need to be organized, and so too do office assistants needs to have a great template that makes it easy to read your best talents.

Additional Office Assistant Resume Tips

• Summarize Like a Pro – For those coming to the office straight out of school, it’s recommended that you begin with a short paragraph, known as a professional summary, that highlights your greatest strengths and why you are right for the role.
• Extra Credits – Having completed an associate’s or bachelor’s degree is often more than enough to get hired, but listing additional credits like being designated a Certified Administrative Professional can also help, as well as any software you know. If you have any extra achievements that helps you look better than other candidates, make sure they’re highlighted.
• Software and Tools – Although not relevant for every office assistant job, those that have experience with software used for management and scheduling, or any other office manager needs, should consider listing their knowledge to show that they are ready and experienced.

Develop an Office Assistant Resume Online with Online Resume Builder

Office assistant is one of the most popular entry level jobs – so much so that many people that start their careers as office assistants end their careers in similar roles. If you want to make sure that you’re the first person the employer considers for the job, start your resume with Online Resume Builders.

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